The Most Common Scheduling Reports Seen in the EMS Industry Today

Running and managing an EMS organization or Fire Agency is a big task. For many EMS providers, one of the most difficult parts of their job is reporting on the activities of the company.  Management understands that collecting data is critical to making informed decisions about the company’s future. However, many struggle with the current manual processes in place that can make it close to impossible to gather data efficiently. Within the last decade, there has been a major shift to how reports are done within the EMS industry, most significantly seen through the change to automated processes.

The difficulty of managing employee time and attendance is lessened with a good reporting system.  Whether you’re a CIO, CFO or upper management, automating your reports provides the insight you need to increase productivity and reduce costs, all while saving time and becoming more efficient. With hundreds of reports available in an EMS, its hard to know which ones to focus on that can provide the best data for your organization. Below are some of the most common categories reports are pulled from an EMS software.

Schedule Reports

A schedule report is more than just reporting on the number of hours an employee has worked in a week. can pull information either from the live schedule or previous schedules. Schedule reports allow management to pull apart a schedule and only focus on a certain area or piece of content about it. These reports can be filtered down by month, week or day, or to a specific department, shift or location.  Schedule reports can also look at a particular employee’s schedule, either future or past assignments.

Time-off Reports

Being prepared for the unplanned, at times, can make the difference between the success or failure of an organization. Time-off reports not only report on when employees take off, but they also can report on anniversary dates for hours accrued, all requests that an employee has submitted filtered down by date range, and even FMLA balances. When tracked correctly, these reports can answer questions such as, “Who is abusing the company’s time off policies” and “How much time were we losing from tracking leave on paper.”

Time and Attendance Reports

A necessary aspect of supervising or overseeing a workplace is being able to manage attendance. Managers must know not only which employees are on the schedule, but also which station they are working at and if they have shown up on-time to the assigned shift. Timekeeping reports keep track of clock in and clock out patterns of your workforce, as well as any edits or discrepancies that have been made to the originally published schedule. Attendance reports go a step further by tracking attendance for all employees, if there are any infractions that have been recorded and if so, the corrective action that was taken.

Payroll Reports

Everyone wants to receive the correct pay for their time and payroll reports are pulled to ensure your employees get paid on time and accurately. Payroll reports all you to report on earning codes, weekly closeouts, weekly payroll summaries, and overtime. Many EMS organizations take these reports a step further by creating a process in which they build a payroll file based on the information in the report and then pass it along to their payroll processing vendors such as ADP or Sage.

Employee Reports

Employee Reports are widely used as a way to view all employee profile information at once. This information will usually include their name, ID, cost center, contact information, and hire date.

Credential Reports

Keeping accurate records of certifications and licenses is critical for any EMS organization as it is the deciding factor of if someone is eligible to work a certain shift or not. Having employees in the field that with expired credentials can also lead to costly fines and penalties. With credential reports, you can track all employee’s certifications, licenses, and qualifications for job roles. You can also check the certification status for each employee to be aware of when something is about to expire and prevent any oversights from happening.

EMS Organizations and the Need for Employee Scheduling Reporting

Employee Scheduling reporting is important for any company, but this is especially true for EMS organizations. Gathering and reporting on data can determine whether your operation is on the right track and headed for future success. It also can prevent any important information from falling through the cracks. EMS Employee scheduling systems that automate reports for upper management can help to eliminate the risk of errors and duplication through paper processes and allow operations to create comprehensive data reporting and analysis that will work to improve labor management decisions.

eCore Software is an employee scheduling software company that provides services to clients big and small nationwide. ePro Scheduler Plus is the eCore platform scheduling tool that works alongside tools for fleet maintenance, incident reporting, and continued education. Each of these tools has multiple built-in reports, with the option to build custom reports specific to your agency’s needs. In addition, there are settings that allow individual report creation through filtering and the ability to save reports for future access.

Let eCore Tailor to Your Business’ Scheduling Needs

From payroll to detailed scheduling reports, ePro Scheduler Plus has a report for everyone! Reporting provides beneficial insight and allows operations of all sizes to see the big picture. With the variety of reports, ePro Scheduler Plus provides, you won’t miss a beat! Want to learn more about how eCore can automate your organizations report processes?  Reach out to us today to learn more about ePro Scheduler Plus and the available reporting features!