Manage EMS Employee Overtime
With Automated EMS Scheduling Software

As you grow, the ability to manage EMS employee overtime without a robust employee shift scheduling program can quickly become a problem. Figuring out how to juggle employee overtime is difficult without the right tools.

If you’re dealing with the aftermath of a recent acquisition or rapid growth period, chances are you’re experiencing growing pains. Growth is only successful when the structure, or in this case agency, supporting it is strong enough to withstand the expansion.

If you’re struggling to manage EMS employee overtime, don’t worry. There’s a way to stay one step ahead. Find out how features built into a shift scheduling program can help your payroll and scheduling coordinators manage EMS employee overtime with ease.

Having What You Need When You Need It

Many agencies still utilize manual processes to carry out payroll and employee scheduling. The time of spreadsheets and physical employee paperwork is a thing of the past. These laborious processes slow operations down and end up costing your agency thousands in undocumented employee overtime over a calendar year.

When a schedule coordinator is faced with a last-minute open shift, time can be limited to act. With an increased volume of last-minute employee swaps, callouts, and subs ensuring the most qualified employee is placed in the role can be difficult without accessing the correct information. It’s easy to fill the open shift with the first available employee on the list, but this is where the mistake takes place. By introducing EMS scheduling software, you can combat this from happening over and over again.

A common misconception with automated shift scheduling programs are that switching is too expensive and time consuming to learn and implement. The truth is that without an automated scheduling system in place, your agency is actually spending more money on overtime costs and misusing employee time.

With a growing employee count, minor payroll errors can quickly add up.  So, how can an automated shift scheduling program really effect your agency’s bottom line?

How Automation Saves You Money

The key to reducing employee overtime is catching it before it happens. Notifications within your automated system should notify schedulers of an employee’s current hours before filling an open shift. This presents them with a choice to choose between an employee who’s already in overtime or an employee who has not yet met their hour limit for the pay period.

This choice reduces the likelihood of over scheduling employees when last-minute shifts open. For example, when an employee offers to swap shifts with a fellow coworker, managers are notified and forced to approve or disapprove of the action before it’s reflected on the live schedule. If an interested employee has already met their hour quota for that pay period, managers can simply deny the action and fill the shift with another qualified employee below their hour threshold.

At any time, schedulers can pull dynamic overtime summary reports that compile employee planned hours worked versus actual hours worked by pay period. Overtime hours are expressed down to the minute with totals from each week.

This feature allows scheduling coordinators and managers to take control of their unit’s hours and effectively manage employee overtime.

ePro Scheduler Planned versus Actual

Our main goal at eCore is to provide you with the best tools that will save your agency time and money. The only way to do that is with the right EMS scheduling software. ePro Scheduler has proven to save money for EMS agencies of all sizes by reducing their overtime costs.  

Our reporting features provide managers with a snapshot of information they need to track overtime costs down to the employee and costs centers. Incorporating these tools into your scheduling processes is vital for any growing agency.

Manage EMS employee overtime more effectively with ePro Scheduler. Try a free demo!