How to Switch EMS Scheduling Software Providers with Ease

Early termination fees can deter any organization from upgrading current services to better opportunities. Everyone faces similar problems, whether it’s with personal situations like cell phone contracts, or in this case EMS scheduling software contracts. The age of manually tracking time and attendance has become a thing of the past.

Whether you’re looking to upgrade from your current scheduling software or simply looking to adopt a new method, you’ve come to the right place. Making a change can be overwhelming, and you may be asking yourself, how do you swap software providers fluidly? How do you take advantage of potential incentives? Don’t worry, we’re here to help!

We’ve put together a quick guide on how to switch scheduling software providers with ease. With so many important factors involved in the decision-making process, you can’t afford to skip one of them. We’ll help you identify key components your agency will need to make the switch, and how to get out of current contracts without paying early termination fees. Let’s get started, the process is easier than you think!

Identify Your Needs

You’ve realized your current scheduling software is under performing on key issues you hoped it would resolve, and you’re starting to feel trapped. Not all scheduling software is created equal. Trying to make them work for your organization’s unique needs can become a hassle and take up valuable time you don’t have. Different factors such as certificate tracking, overtime management, and employee availability will make an impact on what software to choose.

Before starting the research process, try to identify your primary needs. Without having a clear and concise vision, the likelihood of making another ill-fitting software decision is inevitable.

Gather Information

Every branch of an organization experiences different issues, and sometimes they feel that their the only ones having problems. As a manager your job is to hear everyone out and make the best decisions based on input and feedback you receive from them. Take time to brainstorm with fellow leadership and field workers to gather their thoughts and challenges they face with scheduling. This will give you a clear picture of what to look for in your next provider, and it can help you further inform decision makers to adopt a new software.

Mobile Friendly

Now that online scheduling has become a necessity over the past few years, innovation has steadily increased along the way. EMS scheduling has become a user-friendly tool that can be customized to fill a variety of needs. Will you need a mobile app or something mobile friendly for your team to use in the field? Great question.

Over 64 percent of American adults use a smartphone, chances are you’ll need a mobile friendly experience to allow field workers to access their shifts outside of the station. Not all software providers use applications to house information for a good reason. Since technology evolves at such a fast pace, updates are constantly being implemented to give users the best experience. By separating the two, you’re free from long updates that don’t allow access for periods of time. By automating employee scheduling processes, time that was spent manually entering data is now a thing of the past. Refocus your time and energy boosting employee satisfaction and company moral.

Compare Scheduling Software Providers

Once you’ve identified your needs, it’s time to compare all possible software services that offer what you’re looking for. Here are a few things to consider while searching:

– Services: Once you’ve gathered valuable input, it’s time to compare services to pain points your team is experiencing. Though you may not be able to solve every problem mentioned, it’s still a great way to kick off your search.

– Cost: How much will your service plan cost each month? This is where your list of challenges really comes into play. By keeping a list you’re able to see which reoccurring problems should be addressed first. Some EMS software providers like ePro Schedulers offer add on tools; Tracker, Fleet, ConEd, and BioClock can be used to solve even the most specific and complex problems. eCore Software gives you the ability to add tools to your pre-existing scheduling software to give clients a unique experience. Having the option to customize your services will ensure that you’re getting exactly what you need when you need it.

– Provider: It’s also important to consider what kind of services you can expect from each software provider. Not all EMS scheduling software is created equal, and you should weigh the benefits that come with each decision. Whether you’re interested in a monthly or yearly contract, if payroll is rolled into the software company, or if they have an app functionality. All these factors can play a huge roll in your scheduling software decision.

– Incentives: While conducting your search, be sure to check for promotional offers that you may qualify for. This month eCore Software is making it easy and affordable to get out of a long-term contract. By taking advantage of these offers you can say goodbye to early termination fees.

Request a Free Demo

Once you’ve identified your primary choice, request a free demo. Most scheduling software providers will create an in-depth experience of how the software works before you commit to a short- or long-term contract. Don’t be afraid to ask detailed questions about features and pricing, if you’re with a customer-based company they’ll be more than happy to answer questions fully. Now that you’ve identified, researched, and demoed your potential scheduling software option it’s time to decide!

Are you committed to a long-term contract with a web-based employee scheduling provider? Does it seem overwhelming to contemplate changing your current employee scheduling methods?
If you answered yes to either of those questions, then ePro Scheduler switch is for you.