Three Ways an EMS Employee Schedule Generator Can Change the Way Your Agency Spends Time

Time is a precious commodity that we all wish we had more of. Whether it’s more time to rest after a long shift or get more work done on the clock, time is important to all of us in some way, shape, or form. Since you can’t get more time in the day, it’s important to make sure every minute of the day is spent wisely. Here are three ways an EMS employee schedule generator can help change the way your agency spends its time.

Time is Money

Do you remember the saying your parents used to tell you as a kid, money doesn’t grow on trees? Well, I’m here to remind you, it doesn’t. As a growing agency, every penny counts and should be accounted for. Whether your agency runs on tax dollars or patient funds, staying on top of where your money is going is very important.

One of the most time-consuming manual processes in the EMS industry is generating employee schedules. Your scheduler may know their way around excel better than anyone in the agency, but with an automated system they’re able to create an unlimited amount of shift rotations and easily assign employees to them. An EMS employee schedule generator reduces the amount of time spent constructing and circulating employee schedules by doing the hard work for you. Once shift rotations have been put into place, assigning employees to current and future shifts is easy and completed with just a few clicks.

Automating your current scheduling processes may seem daunting, but this simple adjustment can save time and money.

Give me a Break

Based on an article found in the Harvard Business Review, Burnout at Work Isn’t Just About Exhaustion. It’s Also About Loneliness, “50% of people — across professions, from the nonprofit sector to the medical field — are burned out.”  The last thing any agency wants their employees experiencing is burnout. According to Merriam Webster, “burnout is the exhaustion of physical or emotional strength or motivation usually as a result of prolonged stress or frustration.” Managing the stress levels of your employees can be a huge task to undertake, but the overall productivity of your agency will greatly improve.

When an EMS employee schedule generator is implemented, scheduling becomes easy and intuitive. Employees are able to access their upcoming shifts and plan ahead for PTO. This allows schedulers to generate and populate schedules, manage sick calls, and fill open shifts in one place. Updating live schedules has never been simpler to achieve in such a short period of time. Mastering scheduling consistency while reducing employee workload is possible with the right tools.

Manage Employee Overtime

Another common issue with manual scheduling processes is managing employee overtime. Overtime costs agencies thousands of dollars every year when left unmonitored. Keeping up with an accurate account of employee overtime, sick time, and normal shift hours every pay period is nearly impossible for stations using manual processes.

By adopting an automated EMS employee schedule generator, the likelihood of over scheduling an employee greatly reduces. Notifications and alerts are set up to inform the scheduler of how many hours an employee has worked before a scheduling action can take place.

To ensure that your agency is making progress with capping overtime, schedule reports can be pulled and exported via excel file to managers with one click. Schedule reports will show a variety of filters that define every detail of your employee’s time and attendance records. Some reporting features show regular time versus overtime for each employee from every past pay period. Report views can also be separated by cost center, enabling managers to see their unique scheduling history.

Eliminate Time Waste with ePro Scheduler

How is your agency managing time waste every day? Do you already have an automated scheduling system in place? Does it alert schedulers when employees who are near or over their regular hour limit are about to be scheduled? If not, then ePro Scheduler is what you need.

Our goal is to empower every department, simplify their complicated processes, and help them manage their time wisely. That can only be achieved with the right tools in place. Learn more about what ePro Scheduler’s automated employee scheduling features have to offer here.

Request a free demo today!