Vehicle Manager

The flexible profile software lets you define your vehicle records so you can track any information you need.

The ePro Manager maintenance software provides the complete package for vehicle maintenance. Employees can easily report problems after a shift is completed. The fleet manager can schedule maintenance for any vehicle. Recurring maintenance is handled with the integrated calendar. Maintenance profiles can be assigned to employees that perform maintenance. The software provides checking off each item that was completed and problems that were fixed. Maintenance logs and mileage recording provide a complete record of vehicle maintenance. Mileage alerts notify the fleet manager to assist in preventive maintenance. The list below is a summary of the maintenance features:

- Employee reporting of vehicle problems   - Create maintenance templates for regular maintenance   - Schedule one-time and recurring maintenance   - Check-off maintenance items as they are performed   - Check-off problems as they are fixed   - Weekly recording of vehicle mileage   - Mileage alerts for preventive maintenance

ePro Manager can manage heavy equipment items assigned to a particular vehicle. You can track specific information, like manufacturer and serial number for each item and record the results of each equipment test so it is readily available for auditors. For fire departments, hose records and hose test results are provided. There is even an automatic hose number generator that uses the date and hose size to name the record.

Manage the inventory level of each item on the vehicle. The inventory report alerts you to any items that need to be restocked. The user-friendly shopping cart makes it simple to reorder items from the warehouse.

Calendar entries such as scheduled maintenance and training exercises can be assigned to a vehicle. Documents can be scanned and uploaded and indexed to a vehicle. The vehicle "Detail" panel shows the detailed profile fields, assigned calendar entries, assigned documents and the current inventory levels.

Inventory Manager

ePro Manager provides full inventory and warehouse management. Managing stock inventory levels is a snap. Comprehensive reports show at a glance items that need to be restocked.

The integrated request manager allows employees to submit orders from the field for a facility or for a specific vehicle in the fleet. The warehouse manager can manage inventory and orders as items are shipped to the field.

The user-friendly interface and intuitive web forms make creating and editing inventory items easy for the warehouse manager. Automated inventory level controls provide prompts when supplies need to be reordered. Receive and fulfill inventory requests that are submitted from the field. ePro Manager provides a reporting capability that allows you to see the total picture from inventory lists to what supplies were ordered last month to the status of a particular purchase order.

- Manage inventory stock levels and reorder points
- Receive and process orders from the field
- Manage purchase orders
- Manage the list of suppliers

The fleet apparatus and central facility menus have inventory selections. The inventory selections provide maintaining individual inventory levels for every vehicle in the fleet and every facility. The automated inventory level controls provide prompts when supplies need to be re-ordered. Items can be ordered from the warehouse with an easy to use shopping cart and tracked as the order is processed.

Continuing Education

Constant training and continuing education is the norm for many organizations that require specialized employee skills that must be maintained. ePro Manager provides a full suite of tools for tracking continuing education to ensure employees are always in compliance.

The ability to define online courses and make them available on the Internet makes ePro Manager the complete package for continuing education.

Employees in the field can train and report to their supervisor with ePro Scheduler. Supervisors can approve the training reported by employees and keep track of the record with ePro Manager.

Manage employee skills with the qualification manager. Manage employee certifications and expiration dates. These key fields are the same ePro Scheduler fields used to ensure that employees are qualified for their positions and that their credentials are up-to-date.

Define employee skill levels and the training coursework required to achieve these levels. Once employees have completed the required coursework, they automatically qualifiy for the pre-defined skill levels.

Assign certifications with expiration dates to employee profiles. Flexible reporting provides many different viewing options. With ePro Manager, no employees will fall through the cracks with expired credentials.

With the online course manager, you can create online courses for your employees. Upload any kind of media file for Internet streaming for every employee that logs in. Define course pre-requisites and multiple choice exams. The comprehensive reporting shows the test results for each exam and employee.

The web-based course manager makes courses available on the Internet with the common ePro Scheduler user interface. Employees no longer have to attend costly live training at a pre-determined location. They can login, view course material and take exams when it is convenient for them.

Human Resource Management

The ePro Manager employee manager delivers a comprehensive set of features that matches the most expensive HR software packages on the market.

Personal and professional information can be entered on the easy-to-use web forms. Profiles can be easily imported from databases and spreadsheets making them accessible on the Internet. Here are some highlights:

Locate employee pager numbers and email addresses from the convenient address book tool that is always available.

Manage employee skills with the qualification manager. Manage employee certifications and expiration dates. These key fields are the same ePro Scheduler fields used to ensure that employees are qualified for their positions and that their credentials are up-to-date.

Calendar entries such as annual review dates and training assignments can be assigned to an employee. Documents can be scanned, uploaded and indexed to an employee. The employee "Detail" panel shows the detailed personal and professional profile fields, assigned calendar entries, assigned documents, qualifications and certifications.

Document Library

With the integrated document library, you can create document index records to track vital information about every document.  Upload documents in any format and make them available to employees in ePro Scheduler.

Define the document categories and fields that need to be tracked by the document manager. Enable the location feature so you can narrow document searches by area.  Enter the information you need for a document and assign it to multiple employees, vehicles and facilities.  It is very easy to search for a document and it is on the Internet so they are available anywhere.

Upload scanned images, MS Word documents, spreadsheets, CAD maps or any electronic document.  After they are uploaded, they are available to anyone that has access.  The integrated ePro Scheduler interface makes common employees documents, like company polices and memos, readily available to the workforce.

Document revisions are maintained by the document manager.  When a document is uploaded, a revision is automatically made.  The previous document version is saved for later reference.  You will never lose or overwrite a critical document with ePro Manager.

Integrated Calendar

The ePro Manager integrated calendar is not just a simple calendar tool. It is integrated into many areas of ePro Scheduler and ePro Manager. Create one-time events or events that recur daily, weekly, monthly or annually. Create your own categories so you can easily organize and find calendar entries.

The ePro Scheduler interface makes the Master Calendar available to every employee that logs in. Make sure your employees are plugged into the daily activities of your organization.

Manage employee tasks using the ePro Manager calendar. Assign a task with a duration to employees and they will be notified as soon as they login to ePro Scheduler. They can even designate when the task has been completed.

Calendar entries can be assigned to facilities and vehicles in the fleet. The master calendar can be populated with facility entries (like training and classes) so everyone knows when and where events are going to be. It can be populated with vehicle entries (like maintenance) to notify the fleet personnel. They are all available when employees login to ePro Scheduler.

With the ePro Manager recurring calendar function, calendar entries can be created once and will provide notifications whenever they are due. Keep track of the annual review date of every employee or critical permit renewals. Add regular fleet maintenance entries so employees know when vehicle maintenance is due.